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Diary Management Service

Manage your internal and external meetings efficiently with our effective diary management service. Our diary management service ensures everything's on track, leaving no room for overlap or confusion.

Answering
Service

Australian Based
Receptionists

No Lock In Contract

24 hoursAnswering Service

telephone 1Australian Based Receptionists

unlockedNo Lock In Contract

The Companies Trust Our Diary Management Service

Trusted by these companies - 28
Trusted by these companies - 27

Are you missing meetings because of inefficient diary management?

Struggling to keep track of various meeting requests, client meetings, and other types of meetings can lead to double bookings, missed appointments, and, ultimately, lost opportunities.

The needed constant communication to confirm meeting details adds stress to a busy schedule.

Virtual Reception alleviates these issues with our Virtual Assistants' excellent diary management skills. They handle each diary entry meticulously to avoid conflicts and ensure smooth operations.
franchise virtual receptionist - Temporary Answering Service

Our Diary Management Can Help You To...

Maximise Productive Hours

More than just time for meetings, ensuring blocks of time for focused work amidst.

Streamline Meeting Types

Our service helps colour code and schedule varied blocks of time for every meeting.

Optimise Time Utilisation

We prevent overlaps and double bookings, efficiently managing your schedule.

Pricing

Our Diary Management Plans

MyDiary

$49/ month

Includes:

Pay as you go

$2.99 per minute*

Free local number

Free email messaging

Free voicemail to email

MyDiary 20

$85/ month

Includes:

20 minutes per month

Excess minutes $2.85 per minute*

Free local number

Free email messaging

Free voicemail to email

MyDiary 50

$150/ month

Includes:

50 minutes per month

Excess minutes $2.85 per minute*

Free local number

Free email messaging

Free voicemail to email

MyDiary

$49/ month

Includes:

Pay as you go

$2.70 per minute*

Free local number

Free email messaging

Free voicemail to email

MyDiary 20

$79/ month

Includes:

20 minutes per month

Excess minutes $2.55 per minute*

Free local number

Free email messaging

Free voicemail to email

MyDiary 50

$139/ month

Includes:

50 minutes per month

Excess minutes $2.55 per minute*

Free local number

Free email messaging

Free voicemail to email

What Our Clients Say...

Unlock a world of convenience and professionalism with our comprehensive diary management service. See what our clients say.
5 star icon

Our customers are personally greeted with utmost professionalism.

Your team understands that FIRST IMPRESSION is vital to our business. Our customers are personally greeted with utmost professionalism. If our staff cannot take calls, the receptionist sends an instant email notification so we never miss a call. It’s an efficient, cost-effective and hassle-free service. Keep up the good work!
Cristina
Marketing – Office Fitout Sydney
5 star icon

I have found the service fantastic.

I have found the service fantastic. In fact it has created such a professional image that I have difficulty when a client wants to visit my office as I work from home. My clients have an image that my company is bigger than it is.
Richard Hill
Director – R & R Valuations

Our Phone Answering Services Give You More Time To Focus On The Things That Matter. – Like Growing Your Business

Why Our Diary Management Is The Best Choice For Your Business

Software Integration - We work within your software, providing seamless integration

Local Expertise in Diary Management

Our receptionists understand the local business ethos and precisely manage your diary, personal appointments, and engagements.

Seamless Time Mastery

Our 24/7 service optimises every time slot, ensuring impeccable time management.

Adaptability Without Lock-In

Whether it's a specific type of appointment or a key task, our flexible approach sans any lock-in contracts offers unmatched adaptability.

Maintain Contact

Our service offers automatic notifications for busy executives on the move, ensuring you're always informed.

Stay on top of your schedule

Our app and portal provide instant booking confirmations, keeping you on schedule.

Maximise your reach

With 1300/1800 numbers, you can easily confirm potential meetings and broaden your business horizon.

Customise Client Experience

Our scheduling assistant treats every diary appointment with your customised greetings, ensuring sync.

Seamless Operations

With multiple schedules and potential scheduling conflicts, we make scheduling time a breeze.

Take the 7-day free trial

For 7 days, experience how we handle your calls, whilst your focus on running the business

Local Expertise in Diary Management

Our receptionists understand the local business ethos and precisely manage your diary, personal appointments, and engagements.

Seamless Time Mastery

Our 24/7 service optimises every time slot, ensuring impeccable time management.

Adaptability Without Lock-In

Whether it's a specific type of appointment or a key task, our flexible approach sans any lock-in contracts offers unmatched adaptability.

Maintain Contact

Our service offers automatic notifications for busy executives on the move, ensuring you're always informed.

Stay on top of your schedule

Our app and portal provide instant booking confirmations, keeping you on schedule.

Maximise your reach

With 1300/1800 numbers, you can easily confirm potential meetings and broaden your business horizon.

Customise Client Experience

Our scheduling assistant treats every diary appointment with your customised greetings, ensuring sync.

Seamless Operations

With multiple schedules and potential scheduling conflicts, we make scheduling time a breeze.

Take the 7-day free trial

For 7 days, experience how we handle your calls, whilst your focus on running the business

FAQs

Frequently asked questions

How can a well-managed diary benefit business leaders regularly?

A well-managed diary isn't just about keeping track of appointments; it serves as a beacon for business leaders, guiding them through their daily tasks and ensuring optimal productivity. Regularly updated and efficiently managed diaries help leaders stay proactive, allowing them to anticipate and address challenges before they arise.

Can I customise notifications and reminders with digital diary management?

Certainly! With our digital diary management services, you can customise notifications according to your preference. Whether it's a gentle nudge for a team meeting or a more prominent reminder for a crucial event, we've got you covered.

How can Virtual Reception help streamline my daily schedule?

Our Virtual Assistant service can easily organise your daily schedule in meaningful time. By colour-coding and prioritising tasks, we balance meetings, personal time, and work tasks. We factor in breaks and allocate slots for unexpected tasks, ensuring you're never overwhelmed.

Can a digital diary integrate with other online calendars?

Absolutely! Our Virtual Reception service integrates seamlessly with most online calendars. This means that whenever a new appointment gets scheduled through our service, it reflects instantly in your digital calendars, ensuring consistency.

How does simple scheduling work with Virtual Reception?
Simple scheduling means we take the hassle out of diary management. Provide us with a basic outline of your preferences, and our Virtual Assistants will handle the rest – from booking client meetings to allocating chunks of time for specific projects.
Are there any benefits to dividing my day into chunks of time?

Certainly! Segmenting your day into specific chunks allows for better focus and productivity. It ensures each task or meeting gets the attention it deserves without being rushed. Plus, it will enable breaks crucial for sustained efficiency and mental well-being.

How frequently should I review and update my diary?

For optimal efficiency, it's recommended to review your diary regularly. Some business leaders prefer a daily glance, while others opt for a weekly review. Our service will give you timely reminders and updates, ensuring everything's up-to-date.

Can a well-managed diary improve team collaboration?

Yes, a well-managed diary plays a crucial role in improving team collaboration. When team meetings, brainstorming sessions, and project timelines are systematically organised, it ensures everyone is on the same page, reducing misunderstandings and promoting synergy.

What if the type of event changes after it's been scheduled?

No worries! Our flexible approach means changes can be incorporated easily. Whether it's shifting from a team meeting to an online conference or rescheduling an event, our Virtual Assistants adapt swiftly.

How does Virtual Reception ensure privacy in my digital calendars?

Your trust is paramount. We uphold strict confidentiality protocols, ensuring your digital calendars and all associated information remain private and secure. Our Australian-based team is trained in best practices for data protection and privacy.

Industries

Diary Management For Every Kind Of Business...

Seamless coordination for every business type, solo entrepreneurs to multi-department organisations, with our approach.

Allied Health

Well-organised diary ensuring smooth consultations, treatments, and meetings with no overlaps.

Contractors

Virtual Reception provides helpful reminders for client meetings and project deadlines.

Corporate

Manage team huddles, internal meetings, and coffee catch-ups, ensuring attention to every action.

Dental

An impeccable scheduling system guarantees no double bookings or unnecessary waits.

Franchise

We're here to ease that burden, delivering world-class support explicitly tailored for franchises.

Legal

Schedule regular meetings, manage, and remind of every appointment, allowing focus solely on cases.

Medical

Ensure no overlap and send calendar reminders for every crucial task.

Property Management

Systematically aligned tenant meeting times, maintenance checks, and stakeholder consultations.

Real Estate

Manage property viewings and client meet-ups with availability checks.

Small Business

Set reminders for every deadline, ensuring you never miss a beat in your business.

Want To try Virtual Reception for Free?*

Claim your free trial and put our services to the test with a free 7-day trial.
*Our free trial is based on our Virtual Receptionist service where our receptionists take messages and transfer calls based on your availability settings.

Have Questions About Our Services?

Please fill in your details, and we will reach out.
Contact Form Global
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Virtual Reception is a premier provider of virtual business solutions, catering to businesses across Australia, the UK, and the USA.

CONTACT INFO

Sales Enquiries: 1300 893 820Support Enquiries: 1300 652 396Email: info@virtualreception.com.auAddress: 377 Kent Street, Sydney NSW 2000
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